In the earlier months of this year, Google has added a new and exciting feature in Google docs that allows you work in groups. This new feature was Track Changes. Yes, you heard that right! You can now track who and when among the collaborators has made the changes. In other words, this feature will help you see someone else’s edits to your Google document. In addition, track changes feature also allows you to accept, reject or edit the changes more before finally accepting it. This is an essential tool for the users who spend an important portion of their day in a word processing program.
There are a number of points that you need to know before you use Track Changes. The first thing is that in order to make use of this feature, there should be at least one document in your Google docs. Make sure your document must be uploaded in the open document format, i.e. .odt (text) or .ods (spreadsheets). If your document is in some other format then make it compatible and then upload it to the Google docs. Let’s know other things related to this feature in detail:
- The very first step is to log in to your Gmail account and open the drive by finding this option under the Google apps button available at the top right corner
- Now, open a Google docs or create a new one
- Once it opens, you can see a Editing button in the upper right corner
- From that panel, move to Suggesting
- Make sure you tell your collaborators or the other members that have to work upon this Google docs to turn on Suggesting
- Now, click on share and add the email addresses of the people you want to share the documents with
- You can also set the permissions as edit, view only or view or edit
- Collaborators with edit permission can make any changes to the Google docs
- Once they edit, you can check it under track changes
- Now this option in the form of a link is available just above the tool bar
- Click on that and you can now see who and when made the changes to this document
- Once you click on any of the track history link, you will be able to restore the previous document (before making the change) with the changes highlighted
- You can also see the detailed version of the changes made by the users.
Apart from tracking changes, you can also comment, chat and revise history in your Google docs. If you need any help, contact Office customer support team.