What is the use of hyphenation in MS-Word?

In Microsoft Word, hyphenation is one among the various tools for the document creation and formatting. It actually splits the word that would have stretched beyond the right margin. It can be found below ‘page layout’ in MS-Word.

hyphenation in MS-Word

Hyphenation comes up with the two basic rules which is-

  • An internal dictionary of the words which shows where the hyphens need to be put.
  • A set of logical formulas to let it decide. Among the discussed rules, the dictionary method is more correct and slow in the process.

You can either use the hyphenation tool in MS-Word manually or you can go for automatic hyphenation in MS-Word. To use the tool in the MS-Word, follow the steps as mentioned below-

  1. Drag the cursor at the beginning of the document.
  2. Choose the language from the ‘tools’ menu.
  3. Click on the ‘Hyphenation’ option, to display the hyphenation dialog-box.
  4. To state the parameters in hyphenation, use the controls in the dialog box.
  5. Select the ‘Automatic hyphenate document’ checkbox.
  6. Click on the ‘Ok’ option to skip the remaining steps.
  7. Select the ‘Manual’ button.
  8. If the word is suggested for hyphenation is long then you need to mention a different place for it to be hyphenated and click on anyone of the suggested hyphenation points.
  9. Click on the ‘Yes’ option to hyphenate the word at the noted point.
  10. Select the ‘No’ option to skip the hyphenation.

If you’re using Microsoft Office setup 2007 or 2010 then follow the steps as mentioned below-

  1. Visit the ‘Page Layout’ tab.
  2. Click on the ‘Page setup group’.
  3. Select the ‘Hyphenation’ option.
  4. Click the ‘None’ option.

If you wish to turn off the hyphenation in MS-Word for the selected paragraphs then follow the steps as mentioned below –

  1. Ensure the insertion point is placed in the paragraph excluded from hyphenate.
  2. Click on the ‘Paragraph’ from the ‘format’ menu.
  3. Check whether the ‘line and page breaks’ tab is selected.
  4. Make sure the ‘don’t hyphenate’ checkbox is selected.
  5. Click on the ‘Ok’ option.

If you want to download the MS-Office products, please visit Office.com/setup

Maria Williams is a renowned technical writer. She has been keeping a strict vigil over the updates and errors of various anti-virus and security software. Through her blogs and articles, she strives to deliver the precise and useful information to the users that further help them in troubleshooting or fixing the minor or major issues.

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